Privacy Policy - Vestergaard

Privacy Policy for website users

Introduction

In this privacy policy (the “Policy“), you are informed about how Vestergaard Sàrl, with registered address at Place Saint-François 1, 1003 Lausanne, Switzerland (“Vestergaard“) treats your personal data when you are using our website www.vestergaard.com and/or affiliated websites (collectively the “Website”).

Vestergaard may amend this Policy from time to time.

What personal data does Vestergaard collect and process?

In general, Vestergaard collects any personal data, which it processes about you, directly from you through our Website when you choose to submit such information to us through email, an online form or other method (such as contacting us through our “Contact” Website function in order to further subscribe to our newsletter, to upload your cv or other purposes such as customers surveys and/or offers, as the case may be).

Vestergaard may process the following personal data:

Personal information: such as name, address, e-mail address, date of birth, age, nationality, gender, marital status, phone number, residence status, additional details provided by you, if any;

In the event that you visit our website as a candidate in search of a new job opportunity, then Vestergaard may further process additional personal data relating to your current position:

Information about your employment relationship: such as job title, function, termination notice period, work location, salary, bonus regulations, information about employee qualifications, information on training and continued education, information required in connection with special work related projects.

For what purposes does Vestergaard process your personal data?

Vestergaard processes your personal data to provide you with a better service, and for example for the following purposes:

Feedbacks and requests: understanding (potential) customer or Website users feedbacks and responding to specific requests, including, but not limited to, the ones in connection with our newsletter or other communications as well as the ones related to our products and/or services;
Work-related purposes: treatment of job applications (whether spontaneous or not);
Promotional emailing: sending of promotional emails about news updates or new products, or other information of interest regarding Vestergaard and/or affiliated companies;
Corporate advertising measures: such as intranet, websites, brochures, customer events, etc.;
Compliance with legal requirements: such as legal requirements to process and maintain your personal data or respective judicial or regulatory orders;

If and where applicable law would require your consent for the respective processing activities, Vestergaard will obtain this separately from you.

Protecting the privacy of the very young is especially important. For that reason, we never collect or maintain information at our Website from those we actually know are under 13, and no part of our Website is structured to attract anyone under 13.

With whom does Vestergaard share your personal data?

Group companies

Vestergaard may share your personal data with other group companies (e.g., centralized services) where this is necessary and in line with the above-mentioned processing purposes.

Service providers

Vestergaard may disclose your personal data to third parties for the use of their services. In particular, this involves services in the following areas:

IT services: such as IT providers, data storage services such as cloud and hosting services, e-mail and newsletter management as well as service providers to facilitate our Website and marketing, to provide our Website on our behalf, to perform Website-related services or to assist us in analyzing how our Website is used, etc.;
Consulting services: such as consultants, marketing service providers or other service providers in connection with the aforementioned purposes, etc.;

Authorities

In addition, Vestergaard may disclose your personal data to third parties, such as government authorities and other public bodies or if required by applicable law.

Disclosure abroad

As explained hereinabove, Vestergaard may disclose data to other parties. Not all of these parties are located in Switzerland. Your data may therefore be processed in Europe; in exceptional cases, in any country in the world. This applies in particular to Vestergaard’s servers that are located in various European countries.

If the aforementioned recipients are located in countries that do not provide for an adequate level of protection for your personal data, Vestergaard will ensure the protection of your personal data in an appropriate manner, in particular through appropriate contracts based on the Standard Contractual Clauses as established by the European Union or similar provisions). Please contact Vestergaard for further information by using the contact details at the end of the policy.

Storage and retention

Vestergaard stores your personal data as identifiable personal data for as long as it is necessary for the purposes set out in this Policy. Further, Vestergaard stores your personal data as long as necessary to comply with legal requirements, where you have expressly consented to longer storage periods, and/or if Vestergaard has an overriding justified interest in such extended storage, such as for documentation and preservation of evidence and for the protection and defense of legal claims.

Data security

Vestergaard implements appropriate technical and organizational measures to protect your personal data and adapts such measures to technological developments on an ongoing basis. Vestergaard’s IT service providers are instructed to ensure the proper handling of any personal data provided and to implement and maintain state-of-the-art technologies to protect your personal data against unauthorized or unlawful processing and to mitigate the risk of loss, accidental alteration, unauthorized disclosure or access.

Your rights

You have the following rights in relation to the processing of your personal data by Vestergaard, subject to certain limitations as provided for by applicable law:

At any time, you may request information on and disclosure of the personal data Vestergaard processes about you, including the means of such processing, the purposes, and time limits.
You have the right to have data stored about you corrected or deleted at any time.
Where Vestergaard processes your personal data based on your consent, you have the right to withdraw your consent at any time. However, consent withdrawal only applies to future data processing, meaning that the lawfulness of data processing prior to withdrawal revocation remains unaffected.
You have the right to lodge a complaint with the competent (supervisory) authority, in Switzerland the Swiss Federal Data Protection and Information Commissioner (FDPIC), at any time if you believe that your personal data is not being processed in accordance with data protection requirements.

To exercise your rights, please contact Vestergaard in writing or by e-mail at the contact details as described below. In order for Vestergaard to prevent misuse, Vestergaard needs to identify you (for example by means of a copy of your ID card, unless identification is not possible otherwise).

Contact details

Vestergaard is responsible for the processing of your personal data in accordance with this Policy. If you have any questions or concerns in connection with the processing of your personal data, please contact any of the following:

By emailing at: privacy@vestergaard.com